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EDI/XL Quick Reference Guide

Obtaining New Purchase Orders

At the  Select option:  prompt:

EDI/XL main menu

  1. Enter 1 to Receive Purchase Orders.

  2. At the prompt:  Are You Sure? (Y/N)
    • Enter Y to continue or N to enter a different option.

  3. At the prompt:  Enter 3 character Trading Partner Code
    • Enter the code for the Trading Partner from whom you wish to obtain new purchase orders or enter E to return to the menu.

  4. At the prompt:  Connect to ICC.NET network?
    • Type Y to connect to VAN or N to skip connecting, but rather process a file already received.

    • If you enter Y the screen will display:
      • [successful transfer] if the file is received.
      • [nothing to receive] if there is no file present
      • an error message if there is a problem with the connection

        In the event that you get the [nothing to receive] message, the screen will display:
        • There is no new Purchase Order file (850.IN) to process.
          Would you like to reprocess an old file? (Y/N):
        • Answer N to return to the menu without processing any file.
        • Answer Y to process a file previously processed.
          • The screen will display:
            Current Run Number is   32
            Enter Run number to restore from: (E=END)
          • Enter the run number of the file you would like to process.
            The EDI Log report details all transmissions and their associated run numbers.
          • The screen will display information about the file being processed.
          • Hit the [Enter] key when prompted to return to the main menu.

      Press any key to continue...

  5. At the prompt:  Send Functional Acknowledgement (FA) to ICC Network?
    • Type Y to send or N to skip sending.
    • You can hit CTRL C to abort at any time.

  6. At the prompt:   Display PO Summary? (Y/N)
    • Enter Y to display the PO summary Report then Esc to close the window, or N to print or view it later.
    • The system will transfer the export file from the PC to your Order Processing System.

Enter E to exit the main menu.

To process newly received orders:

  • Start a session on your order fulfillment system based on the successfully received Purchase Order file.

  • Exit the order fulfillment session once the Purchase Orders have been successfully processed.

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